Common forms (such as common parent essays, student essays) are automatically available to all schools who choose to use that form as soon as it is submitted. Each school, however, reviews the forms before acknowledging them and marks the application step compete (with a green check mark). You will likely see steps marked complete at different times as a result.
Report cards uploaded into Ravenna are automatically displayed to all Ravenna schools to whom you have applied. Again, however, each school reviews these reports and acknowledges receipt. And remember, common teacher evaluations must be sent to each school desired.